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A Quick Beginner’s Guide to Microsoft Publisher |
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Top 10 HOW TO USE MICROSOFT PUBLISHER ? Answers
Publisher is Microsoft's entry-level desktop publishing program. Not to be confused with Microsoft Word, Publisher is used primarily for page layouts and designs, such as brochures and flyers, while Word is used for documents, such as letters and reports. Although Publisher can be used by anyone, it was created for the small business user in mind as a basic, easier-to-use alternative to the more expensive Adobe graphics program.
The software program was created with small businesses in mind more than the home user; therefore, it is only available with a subscription to Office Personal, Home, or Business — or when you purchase Office Professional. Publisher allows small businesses to quickly create publications for the web or print.
You can easily create professional-looking publications by either creating them yourself from scratch or using one of the many pre-designed templates that Publisher offers. These templates can easily be customized for the look you want. You can create advertisements for your business, event announcements, awards, and the list goes on. You can even create bookmarks and stickers using Publisher. The primary difference between Publisher and other desktop publishing software programs is that Publisher makes the tasks easier for you to complete.
That means you don't have to be a graphics design professional to be successful using this program. All that's required is knowledge of the program and a little creativity, and you're on your way to creating stunning publications. Since MS Publisher is a desktop publishing software program, it's just as important to learn more about layout and design as well as to learn about Publisher. That said, before we delve into the technical aspects of Publisher itself and teach you how to use it, let's learn some basic principles of good design.
You'll find that this information will help you use Publisher to create more professional and beautiful publications and designs. Alignment refers to the placement of text and graphics so that they line up on a page. It helps to create attractive pages.
You can use alignment to group items, create order, or organize the page elements. Alignment can be horizontal, vertical, or you can line up text and objects along their top, bottom, left, or right edges. Balance is achieved by making sure elements are evenly distributed on a page. You don't want to have one section with dozens of pictures, the next with none — or everything lined up on side of the page and nothing on the other.
White Space. White space is the space in your layout and design that has nothing in it. It's just blank space — or white space. It's important to have enough white space so the page is easy to look at and to read. You don't want to cram in pictures and text. It looks like a traffic jam for the eyes. When you place objects close together on a page, you group them together and suggest a relationship.
If you place objects far apart, it suggests lack of a relationship. This is important to remember in design. Group objects that are related close together. For example, you can group pictures and text together. Put the picture near related text, not in some other section where it's out of place.
If you put all square shapes in your design, not one part of your design would stand out, would it? Use big and small elements, different shapes, and even different colors of text to achieve contrast. It makes for a more attractive design. All the different objects and pieces in your design should tie together and become a whole. Consistency and Repetition. Repeating use of design styles, font types, and design elements helps someone to easier navigate your design and find what they need.
This is especially important if you are designing monthly newsletters or brochures. These are all things that you must keep in mind whenever you design a layout in Publisher or any other desktop publishing software. The great thing about Publisher is that you can use templates to make your work quicker and easier. However, if you need or want to design your own pieces, these terms are what you need to apply to your work to create stunning presentations. With the launch of Office , Microsoft made changes in how they sell their most popular software package.
Of course, you can download a free trial by simply going to the Microsoft Office page, picking out what version you want to try, then downloading the software.
You don't need a credit card to try the software. If you want to purchase the software, Microsoft now gives you several choices. The price to buy the software varies depending on what version you wish to purchase.
As with other versions of Office, it's a one-time charge and the software is yours to use as long as you wish. You can buy Office directly from Microsoft or an approved retailer. With Office , you'll be able to download the Office program to your computer just as if you had purchased them. The only difference is you will pay either a monthly or yearly subscription price in order to keep the program active and functional. The price of your subscription will be determined by the version that you want.
In the snapshot below, you can see the subscription prices for the Home and Students versions of Office You can also see what it includes. As part of Office , you'll also be given multiple licenses which will give you the ability to install the software on other computers as well. For the Home version, you get up to five licenses five devices. The Small Business version comes with licenses for up to 25 users. The Midsize Business provides for up to users.
There's also an Enterprise version for larger companies that offers unlimited users. Once you subscribe to Office , you'll never have to worry about purchasing a new version of Office ever again. When a new version comes out, you will be able to update your software by signing into your Microsoft account. To subscribe to Office , go to office. If you're currently an Office subscriber, you can upgrade to Office without paying any additional charges. Follow the instructions in the screenshot below from the Microsoft.
Once you've chosen the version of Office — or purchased Publisher — Microsoft will guide you through installation and setup. Microsoft does most of the work for you, so that all you have to do is sit and wait for Publisher to become ready to use. Whenever you open the majority of Office applications, such as Word or Excel, you will be taken to a Start screen that allows you to decide exactly what you wish to do within the program.
Publisher is no different. Each time you open Publisher, you will see the Start screen like the one pictured below. You can start a new, blank publication.
Each file that you create in Publisher is called a publication. The publications you create can be saved in Publisher's default. An existing publication is defined as a publication you created in Publisher and saved in the default. To open an existing publication from the Start screen, go to the Start screen and look at the column on the left hand side of the screen. These are simply the featured template. Microsoft Publisher offers hundreds of templates you can use — from dozens of categories.
We will learn more about templates later in this article. For now, all you need to know is how to open a featured template. You open a featured template by clicking on it. Instead, click the "X" at the top right of the screen. This will return you to the Start screen. A blank publication is also a template in Publisher. However, it's blank, which means it does not have any design elements or formatting added to it.
It is just as the name states: a blank template. To open a blank publication from the Start screen, click one of the blank publication buttons, as shown below. Click the blank publication button that represents the size of the publication you need to create. Click "More Blank Page Sizes" if you need a different size. At the very top of the Publisher window, you will see the Title Bar.
The Title Bar is helpful to be able to find because it shows you the name of the publication that you currently have open. By default, the name of a new publication is Publication1.
For each additional new publication that you open, the name increases by one digit: Publication2, Publication3, etc. If you start MS Publisher by clicking on an already existing publication on your computer, it will open automatically and your publication will be displayed in the MS Publisher window.
To the right of the publication name, you will see the Help button. It looks like a question mark. You will also see the standard buttons that allow you to minimize, maximize or "X" out of the window.
The disc icon, when clicked, will save your file with its current name in its current location. To the right of the disc, you have the Undo and Redo buttons. We will talk about all these things later in this article.
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